Board Members Present: Joan Cooling, Marcy Horst, Steve Arnold, Linda Radcliffe, Ron Baldwin, Brian Larkin, Larry Adams-Bowers

Call to Order: 8:39 PM

Motion: (Larry / Brian) To approve the minutes as presented. Motion carried.

Treasurer’s Report: Linda presented the board with printed reports. We currently have $4,738.27 in checking. We made $569.08 on the Cruise.

Discussion: Ray House. We have received a letter from the Ray House that we would be eligible to use the house for one event free in exchange for a $100 donation to their outside restoration project. Marcy mentioned that the Ray House may be a good location for Intermezzo, since the Ketchen Building is no longer available.

Motion: (Marcy / Linda) To Donate $100 to the Ray House. Motion carried.

Discussion: Downtown Cultural Alliance. We discussed the possibility of participating in the Sample the Arts book again this year, and also the benefits of joining Downtown Cultural Alliance for another year. Cost of membership is $100 per year.

Motion: (Marcy / Brian) To join the Downtown Cultural Alliance again this year. Motion carried.

Discussion: Season Tickets Linda reported that approximately 23 adult season tickets and 6 student tickets had been sold. Since Family Affair has been postponed, it was discussed whether to change the cut off date for the sale of Season Tickets.

Motion: (Ron/Larry) To change the cut off date for the sale of Season Tickets to October 14, the end of A Funny Thing Happened on the way to the Forum. Motion carried.

Discussion: Publicity Brian would like articles on Children’s Theatre wrap up for printing.

Discussion: Trustees’ Meeting It was discussed that Pat didn’t want to meet with the ACT I Board regarding "the wall." Marcy and Joan weren’t sure as to when the trustees would meet again, but felt it might be tomorrow morning (August 14) and would try to find out and attend the meeting if it was taking place.

Discussion: Gem Sponsors Pat Lyons (Vernon Research Group) has come in with a $250 sponsorship and Cedar River Inc. has increased to $500.

Discussion: Post production update, Children’s Theatre Requests are coming in for addition performances for Stone Soup and Henny Penny. They will be rehearsing in the Palace on August 26 for additional performances.

Production Report: Romeo and Juliet Steve presented the board with his budget request for Romeo and Juliet, totaling approximately $4400. He also gave the board the cast list and production staff.

Production Report: A Funny Thing Happened on the Way to the Forum Larry reported that things are going well and that Cheryl Werling has agreed to be the costume mistress. Allen Lueckenotto will probably build the set.

Discussion: Budget Joan and Marcy will pull together all the figures for the budget and present the information to the board for approval before the next meeting.

Discussion: Staff Positions The vacant positions were discussed and it was agreed to reappoint all of last year’s staff to their positions, as well as Gerald Horst as Property Manager, Linda Radcliffe as Membership Secretary, and Steve Arnold as Archivist.

Motion: (Steve/Brian) To reappoint all staff positions from last year as well as the new appoints for Gerald, Linda, and Steve. Motion carried.

Discussion: Sweet Corn Days For our food booth we would start serving by 11:00. Larry has 3 volunteers so far.

Discussion: Air Conditioner for the Studio One of the air conditioners in the Studio has gone bad and needed to be replaced. Greg Walston donated one which he owned and Ron Baldwin installed it.

Motion: (Ron / Larry) To give Greg Walston a $100 tax credit and a sponsorship in exchange for this air conditioner. Motion carried.

Discussion: Banner Brian has priced a banner which could be used on parade floats, food booths. He showed us his banner for his own business as an example. Tharpe Design could make the banner for $92.50 – it would have the theatre masks and our phone number and website address as well as name and logo. Brian felt Scott Tharpe might donate the work.

Motion: (Steve / Larry) To puchase a banner from Scott Tharpe for up to $92.50. Motion carried.

Discussion: Regular meeting times It was decided to set the regular board meeting time for the season as the second Sunday of each month at 6:30 at the Studio.

Motion: (Marcy/Brian) To adjourn the meeting. Motion carried.

The Meeting was adjourned at 10:25 PM.

Respectfully Submitted,

Steve Arnold
Secretary

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